Letters

What you see on this page

• A list of letters on the left, with an Add letter button. Each shows its name and the stage it is sent at, or Any stage. A letter that is switched off shows off.
• An editor in the middle: Name, Sent at, Subject and Letter.
• Merge tags: buttons you click to add a detail into the letter.
• A preview on the right, headed What the parent sees, using sample details.
• Available to send, Delete and Add letter (or Save letter) at the bottom of the editor.

Merge tags you can add

• Student name, Student first name, Parent name
• Grade, Campus, Academic year, Registration code
• Interview date, Interview time, Test date, Test time
• Offered subjects, Offer valid until
• School name, School phone, School email, Today's date

Write a letter

1. Click Add letter. If you have none yet, click Add the standard letters to get three ready-made ones: Application received, Interview invitation and Offer of a place.
2. Type a Name for your own reference, such as Interview invitation.
3. Choose Sent at. This is the stage the letter suits, and the Send a letter box picks it first for applicants at that stage. Options are Any stage, Inquiry, Application received, Interview, Test, Offer, Admitted and Not offered a place.
4. Type the Subject.
5. Type the Letter. Click a merge tag button to add a detail where your cursor is. Separate paragraphs with a blank line.
6. Check the preview on the right.
7. Leave Available to send ticked and click Add letter. Untick it to keep a letter but stop it appearing in the picker.

Edit or delete a letter

1. Click the letter in the list.
2. Change the fields and click Save letter.
3. To remove it, click Delete and confirm. Letters already sent stay in each applicant's history.